For Counselling Clinics & Multi-Counsellor Practices
We Build PIPEDA-Compliant Counselling Clinic Websites That Have Generated Up to 30 New Client Leads in 30 Days
You spent years helping clients through their hardest moments. Your counselling website should reflect that — PIPEDA-compliant, warm in tone, with counsellor matching and online booking built in. Schedule your audit below.
Results vary by clinic — we'll tell you exactly what's achievable for yours on the call.
Book Your Complimentary Counselling Website Audit
We'll show you exactly what's stopping new clients from finding and booking your counsellors.
Up to
30
new client leads in 30 days
2.8x
avg increase in self-booked intakes
180+
counselling clinics launched
40%
avg time from kickoff to live
Past results from top-performing clinics. Results depend on market, location and clinic operations.
REAL RESULTS
Counselling clinic owners appreciate our commitment to results.
We don't just build websites — we build PIPEDA-compliant counselling sites that help clients find the right fit.
We had an old, outdated website that wasn’t doing anything for us. After the redesign, we went from zero online leads to closing 30 new patients in 30 days. The website is now actively working for our practice.
“
DS
Dr. Schellenberg & Dr. Sabharwal
Optometry Practice Owners
My previous website wasn’t generating any leads. After the transformation, I attracted 46 patient leads in one month. I’m now fully booked with a waitlist.
“
DP
Danielle Palmer
Optometry Practice Owners
I’d been putting off the website for years. Other agencies gave me templates that looked exactly like my competitor. Polarix built something custom that actually converts. Patients tell me they chose us because of the website.
“
RK
Dr. R. Kapoor
Dental Practice Owner
We were losing patients to the corporate chain next door. Their website looked modern; ours looked like it was from 2012. After Polarix, we started outranking them on Google within weeks. The phone started ringing again.
“
MT
Dr. M. Torres
Independent Optometrist
Free · 30 minutes · No obligation
OUR WORK
PIPEDA-compliant counselling clinic websites we've built.
Every site is PIPEDA-compliant, warm in tone and built to help clients find the right counsellor and book.
HOW IT WORKS
A Complete Done-For-You PIPEDA-Compliant Counselling Website.
You focus on your patients. We build the website that brings them in.
Free Consultation & Counselling Site Audit
We audit your site live, check for PIPEDA compliance issues, and show you what's stopping new clients from finding and booking the right counsellor on your team.
1
PIPEDA Compliance Check
SEO Audit
Results Projection
Custom Design & Conversion Architecture
2
Warm, non-clinical design from scratch. Counsellor matching page, individual bios, PIPEDA-compliant intake routing and fees page built for your practice.
Custom Design
Counsellor Matching
PIPEDA Compliant
We build the full site on Squarespace (you own it, no vendor lock-in), optimize every page for local search, and make sure it loads fast on every device.
3
Build, SEO & Speed Optimization
Mobile First
PIPEDA Compliant
Local SEO
Launch & Start Booking Therapy Patients
4
We go live on an agreed timeline. Most counselling clinics see their first self-booked intake within the first week of going live.
Agreed Launch Date
Self-Booked Intakes
Online Booking
Your admin updates counsellor profiles, fees and hours without a developer. No retainer. You own the site completely from day one.
5
Optimize & Scale
You Own Everything
No Retainer
Admin Friendly CMS
Free · 30 minutes · No obligation
Our Guarantee
We build PIPEDA-compliant counselling clinic websites and only take on projects where we're confident in real results. On your audit call we'll tell you what's achievable — and commit to it in writing.
GOT QUESTIONS?
Frequently Asked Questions
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Timeline is agreed upfront before we start. We deliver every milestone within 5 business days of receiving your feedback, content or approvals. You are never left waiting on us — and we flag any delays from your side early so the launch date stays on track.
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Investment depends on the size of your counselling practice, the number of counsellors and the integrations required. We give you an exact price on the audit call — no vague ranges. Most established counselling clinics find the cost is recovered within the first month of new self-booked intakes.
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Most of our counselling clinic clients come to us with an existing site that looks like it was built for a solo practitioner. On the audit call we review it live, show you the specific issues and then rebuild it from scratch — warm tone, counsellor matching page, PIPEDA-compliant forms and all.
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You own the website 100% from day one — code, content, domain and all. No monthly retainer required after launch. Your admin can add new counsellors, update fees and change hours without calling a developer or paying anyone.
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Yes. We integrate with Jane App, Cliniko, SimplePractice, TherapyNotes and most other platforms counselling clinics use. We also build PIPEDA-compliant contact and intake forms as standard and can route inquiries to specific counsellors based on specialty or availability.
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Around 2 to 3 hours total — a kickoff call, one design review and a final sign-off. We handle the copywriting, design, development, PIPEDA compliance checks, SEO setup and launch. We are built for busy clinic directors who cannot manage a web project on top of running a practice.